Frequently asked questions

This section covers all the questions that we were asked during the OMC. It will be updated regularly with answers to your questions.

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I would like to know if you will be presenting tentative dates for the PCP process- phases and budgets?

As discussed during the event, tentative dates and budget per phase are:

  Call for Tenders PCP Phase I PCP Phase II PCP Phase III
% total PCP subcontracting budget – 15% 30% 55%
Sum contracting budget – €697,500 €1,395,000 €2,557,500
Number of suppliers – 5 4 2
Budget per supplier – €139,500 €348,750 €1,278,750€
Duration 5 months (approx.) 3 months 8 months 16 months
Timeline Nov 21 – April 22 Jul 22 – Sept 22 Oct 22 – May 23 Jun 23 – Sept 24
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Do you expect to have a unique provider for the whole solution or are you looking for joint tenders?

There is no preference. The offers should tackle all requirements set in the Call for Tenders and its Annexes, regardless of whether they are proposed by a single provider or by several (joint tender).

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Could you please let us know when the scope document will be finalized?

The use cases and process models will be finalised for the Call for Tenders (tentative launch November 2021). At this moment, the scope document includes the draft version of the use cases and a detailed description of the building blocks with the purpose of consulting the market about INCAREHEART scope. The document is available on the website: incareheart.EU.

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Do the suppliers have to provide a solution that fulfils all eleven Use Cases identified?

Yes, all requirements of the eleven Use Cases identified should be fulfilled in the final solution.

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Can multinational companies operate outside procurers’ countries?

Participation in the tendering procedure is open on equal terms to all types of operators from any country. At least 50% of the total value of activities covered by the framework agreement must be performed in the EU Member States or H2020 associated countries. Therefore, our recommendation would be to ensure that the principal R&D staff working on the PCP is located in the EU Member States or H2020 associated countries.

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Are you looking for specific provider profiles, such as IT and software providers or medical devices manufacturers?

We are looking for innovative solutions irrespective of the type of providers however, it is recommendable to build a Consortium that represents a multi-disciplinary approach and broad areas of expertise.

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What is the target group to be enrolled in the project, and how long will they be involved?

Target group: Patients and caregivers

Length: During Phase III. Patient organisation representatives will also be included in Phase II together with a small number of caregivers.

For more information see INCAREHEART stakeholders’ profile in the OMC scope document.

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Should technical offers tackle all use cases?

Yes, technical offers should tackle all requirements set in the Call for Tenders and its Annexes.

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Is the budget in this PCP for all procuring authorities or will it be divided per country?

This is a joint procurement. The budget in this PCP is for all five procuring authorities.

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Which are the categories of eligible expenses?

PCP is a procurement of R&D services. Contrary to funding schemes, suppliers in PCP procurements are paid for the services they provide to procurers that are described in their tender.